Author kit

​Instructions for submission procedures.

Full Papers: Authors who wish to participate in the conference need to register and submit a full paper (5/6 pages, 2 columns in IEEE template format) on October 15, 2024, along with a registration for each submitted full paper. For the IEEE template,  See REGISTRATION section.

The full paper should clearly explain its originality and relevance to the field, and should be uploaded in electronic format. All submitted full paper will be evaluated by a peer review process.

Note: Unqualified papers will be rejected directly. In this regard, authors and participants should write their papers very well, including figures, tables, equations, and clear explanations of their scientific contributions

Camera Ready (Plagiarism): A plagiarism percentage (Apply Camera-ready) will be checked on the full paper. If the plagiarism percentage is greater than 20%, the paper will be rejected. The authors are responsible for their work and should make sure they are not borrowing from other papers. They should also make sure that their paper is written in an appropriate scientific language.

A clear structure is required in the paper, which includes the following sufficient scientific elements:

- Paper title: should be concise and accurately reflect the content of the paper;

- Author(s) (name, title, affiliation, full mail address, e-mail address);

- Abstract: should provide a concise summary of the paper, including the main results and conclusions (from 75 to 150 words);

- Keywords;

- Introduction: should provide a clear overview of the topic and the purpose of the paper (Relevance, scientific significance with a brief review of the literature);

- Setting of the problem: should clearly state the research question;

- The theoretical part: should provide evidence to support the research question;

- The results and discussion: Analysis, suggestions and case studies, the results of experiments;

- Conclusions: should provide a summary of the paper's findings.

- References: should provide citations for all sources used.

The deadline for full paper submission is December 31, 2024. Also, acceptance will be announced on February 28, 2025.

Copyrights form of IEEE: Will be informed by IEEE after deadline submission and notifications of acceptance.

Complete a properly formatted proposal

Papers should be formatted for a standard A4 size paper using IEEE conference proceedings templates found on the conference website:

https://reepe.mpei.ru/IEEE/registration/Pages/default.aspx

or on the IEEE website:
https://www.ieee.org/conferences/publishing/templates.html

Use the following guidelines when preparing your proposal:

Length of the full paper: It is allowed for authors to write up to 6 pages in total and at least 5 pages are required.

Even though it is not encouraged, authors may write papers that exceed six pages, but not more than eight pages. Each additional page will incur a fee (1500 Rubles or 20 Dollars per page). Papers that exceed the 9-page limit will be rejected without review.

Language: All papers must be in English.

Page size and margins:

Papers should be formatted for standard A4 size (210 x 297 mm) paper.

All printed material including text, illustrations, and charts, must be kept within the print area.

The top, bottom, left, and right margins and the space between the two columns must be as set in the templates and not changed.

Typeface: To achieve the best viewing experience for the review process and the conference proceedings Times-Roman font must be used. If a font face is used that is not recognized by the submission system, your paper will not be reproduced correctly. Use font sizes as used in the template.

Title: The title should be centered and in 24-points size. Do not use LaTeX math notation (e.g., $x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

Author list: The authors' name(s) should appear below the title with capital and small letters. The authors' affiliation(s) should appear below the names with capital and small letters. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

Abstract: Each paper should contain an abstract of 100 to 200 words that appears at the beginning of the paper. Use the same text that is submitted electronically during the on-line submission process.

Index terms (keywords): Enter 4 to 6 keywords separated by semicolons. Keywords may be selected from the IEEE keyword list found at:
https://www.ieee.org/publications/services/thesaurus-thank-you.html.

Verify that your final paper is IEEE Xplore compliant

The 7th REEPE 2025 papers will be included in IEEE Xplore®. Therefore, all final paper files must adhere to the IEEE Xplore PDF specifications for compatibility. If your final paper file is not IEEE Xplore-compliant then it will be automatically withdrawn from presentation and publication.

More details on creating IEEE Xplore-compliant PDF files can be found under "File Format" discussed in "Prepare a properly formatted proposal" above.

In order to facilitate the process of creating and verifying PDF files, 7th REEPE 2025 has registered for use of the IEEE tool: IEEE PDF eXpress. This is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compliant PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore-compliance (PDF Check function).

In order to verify that your final paper is IEEE Xplore-compliant please follow the steps below:

Before further process, the authors have to add the conference code (Soon will be typed here) with font size 8  - Time New Romans, at the left footer of the first page of the submitted paper as in the examples of the conference templates in the registration section.

1. Go to the (IEEE PDF eXpress)  and log-in as follows:

First-time or Returning users:

a. Click "New Users - Click Here: https://ieee-pdf-express.org/account/signup".

b. Enter 63962X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted

c. Fill the needed information to Create Account and submit. Even if you have used that information previously for an account, you can use them again.

d. A message declaring an IEEE PDF express plus account is created will appear. Click on Continue button which will open your account home page and showing the title status

2. Click on "Create New Title".

3. Enter a title information and click on Submit file for Checking or Converting.

4. You can then upload source file to convert it pdf or upload a pdf file for checking.

5. It is recommended to create a new account if you are returning later to use IEEE PDF express plus site.

6. You will receive an email with your Checked PDF or IEEE PDF eXpress converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed. Take one of the following actions:

If the PDF submitted fails the PDF check:

a. Submit your source file for conversion by clicking "Try again", then "Submit Source Files for Conversion" OR
b. Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions OR
c. Click "Request Technical Help" through your account.

If you are not satisfied with the IEEE PDF eXpress converted PDF:

a. Resubmit your source file with corrections by clicking "Try again", then "Submit Source Files for Conversion" OR
b. Submit a PDF by clicking "Try again", then "Submit PDF for Checking" OR
c. Click "Request a Manual Conversion" through your account.

If the PDF submitted passes the PDF Check, or you are satisfied with your IEEE PDF eXpress Converted PDF:

a. Log back into your PDF eXpress account and approve your PDF for collection.